Community Information

At least two weeks prior to the date of the event, the Principal of the campus or its designee should provide the occupant the current Facility Use Handbook and the occupant should follow the procedures outlined therein.

After the occupant has had adequate time to review the handbook, the Principal of the campus or  its designee should verify that the following have been reviewed, completed, signed, and returned:

• Facility Use Guidelines

• Facility Use General Liability Questionnaire

• Facility Use Agreement

• Prospective Occupant Checklist

If approved, the Principal should then sign and date the completed Facility Use Request Form (pages 9-10 of handbook); Facility Use Offer of Good and Services, if applicable (page 11 of handbook); and Facility Use Agreement (pages 12-17 of handbook). The  Principal is responsible for notifying the applicant of the approval, conditions (if any) imposed, or denial of approval and reasons. If cost is involved, an invoice is processed specifying the fees and conditions. Payment of the fees is to be received in advance. Any costs overruns for usage,  services, or equipment will be billed to the user. 

All liability insurance is to be secured by the applicant, with evidence being sent to the District Office one week before the date of the use. If the occupant is able to provide evidence of  liability coverage, no further action is required by the district. However, the district should retain all  information for Trust review in the event a claim occurs in conjunction with the use of the facility. If the occupant is unable to provide evidence of liability coverage, the occupant must complete Step 3. 

Arizona Revised Statutes §15-1105 requires that occupants provide evidence of liability coverage to the district prior to facility use. Should the occupant not have the necessary coverage, it may be  purchased through OneBeacon Entertainment (OneBeacon). The OneBeacon program provides  low-cost general liability insurance to third-party users of various venues and facilities. This coverage is designed to protect both the facility user and the facility itself against claims based on  injury or lost property as a result of the event. This information is provided as a courtesy to users and does not imply endorsement by the District. 

Please note: Insurance must be purchased at least one week before the scheduled facility use. 

The Principal or designee will send a copy of request forms along with a copy of the liability insurance certificate to the District Office. 

Class IA

• School-sponsored activities 

• Teacher/Support Staff organizations 

• School clubs 

• P.T.A. / P.T.O. Organizations 

• Extended day resource programs 

 

Class IB 

• Non-profit Youth/Athletic/Recreational/Cultural programs 

 

Class II

• Community college 

• Civic organizations 

• Community concerts 

• Educational organizations 

• Churches 

• Government organizations 

• Recitals 

• Service organizations 

• Cultural organizations  

 

Class III

• Commercial or profit-making organizations